Last updated July 2009
The proprietor of the website located at
www.mearsash.com (“the Site”) and the Data Controller
for the purposes of Data Protection Act 1988 is Mears Ash Limited, 28 Ashington
Road, London, SW6 3QJ (“Mears Ash”, “we”, “us”, “our”).
We are committed to protecting the privacy of users of the Site (“you”).
use and disclosure of information that you may provide via our Site in accordance
with the Data Protection Act 1998. In general, you can access and browse the Site
without identifying who you are or revealing any personal data about you. We will
ensure that any personal data received from you will be processed in accordance
with the Data Protection Act 1998.
Whenever you use the Site, you consent to the collection, use and disclosure of
Ways that we Collect Information including Personal Data
The Site allows users to view information about us, our services and our clients.
When you access some areas of the Site you will be required to actively submit information
in order for you to benefit from specific features. You will be informed at each
information collection point what information is required and what information is
Some of this information may be personal (information that can be uniquely identified
with you, including your full name, address, email address, phone number) (“personal
data”). This personal data will be provided by way of an online form completed
by you on the Site or, if you are one of our clients, by entering your Login.
Personal data about you may also be collected if you contact us with queries or
to request further information about our services. We only collect personal data
when you choose to supply it to us.
Automatic Collection of Information
Information is also gathered without you actively providing it, through the use
of various technologies and methods such as Internet Protocol (IP) addresses and
cookies. These methods do not collect or store personal information.
An IP address is a number assigned to your computer by your Internet Service Provider
(ISP), so you can access the Internet. It is generally considered to be non-personally
identifiable information, because in most cases an IP address is dynamic (changing
each time you connect to the Internet), rather than static (unique to a particular
We use your IP address to diagnose problems with our server, report aggregate information
and determine the fastest route for your computer to use in connecting to our site
and to administer and improve the site.
Cookies are small files that are often created when you visit a website and which
are stored in the cookie directory of your computer. A cookie often includes an
anonymous unique identifier. Cookies do not damage your computer. Each website can
send its own cookie to your browser if your browser's preferences allow it but,
to protect your privacy, your browser only permits a website to access the cookies
it has already sent to you, not the cookies sent to you by other sites. You do not
have to accept cookies. You can decide if you want to accept cookies by changing
the settings on your browser to either accept all cookies, reject all cookies or
notify you when a cookie is set. Switching off cookies will still allow you to view
the majority of information available on our website, however, you may not be able
to make full use of our online services.
based on usage data. The information in a cookie does not contain any personally
identifiable information you submit to our site.
There are two types of cookie. Persistent cookies remain on your computer for a
We use persistent cookies to:
- identify that a user has returned
- collect information about how the website is used that allows us to make improvements
Session-specific cookies are deleted when you leave the website. We use session-specific
- hold the information given while using some of our online services and tools.
- hold your login details when you are logged into our online services.
- collect information about how the website is used that allows us to make improvements
Internet Advertising Bureau (IAB) provides in depth information about cookies.
our website. This provides us with data on your site usage and behaviour. We use
this information to make changes to the layout of the website and to the information
in it. This process does not collect any personal or identifiable information about
may affect your ability to access some of our online tools and services.
Sometimes we tag pages on the site when we are promoting various campaigns. These
tags enable us to recognise a unique cookie on your browser, which in turn enables
us to learn which advertisements bring users to our web site. With this technology,
the information that we collect and share is anonymous and not personally identifiable.
It does not contain your name, address, telephone number, or email address.
Green Gauge Section of Site
In the Green Gauge section of the Site, you have the facility to enter a unique
reference number that we will provide you to access information relating to materials
used in documents we have printed for you and the manner in which they were printed.
The entering of the unique reference number will not reveal personal data connected
Monitoring of Email
We may monitor email communications with Mears Ash Limited (this includes any Mears
Ash Limited member of staff). Any such monitoring will take place in accordance
with the law.
We use log files generated by our web servers to analyse site usage and statistics
but the files do not identify any personal data. Log file analysis helps us to understand
usage patterns on our website and to make improvements to our service.
Purpose of Collection
Except as otherwise stated, we may use information you provide via the Site to improve
the content, to customise the Site to your preferences, to communicate information
to you (if you have requested it), for internal marketing and research purposes,
In particular, we may collect your personal data for the purpose of contacting you:
- to provide you with further information about our services (including by way of
a newsletter or marketing material) or an estimate.
- in relation to potential employment by us.
- to set up customer records for the provision of our services.
We may also use your personal data to better understand who uses the Site and the
pages they access so as to be able to improve the Site from time to time.
From time to time, we may also use your personal data to contact you for market
research or client care survey purposes or to let you know about other services
we may be able to provide to you. You will have the opportunity to opt-out of such
communications by sending an email to email@example.com.
Please put “Unsubscribe” as the subject and include your email address, name and
company name in the email.
You hereby agree to and authorise Mears Ash to use the personal data you provide
If we transfer management, ownership or hosting of the Site to a third party, you
agree that we may also transfer your personal data and any other information about
you to such third party without your further or additional permission, provided
We will not disclose any information you provide via the Site to any other third
parties except where:
- such disclosures are necessary to fulfil our service obligations to you in which
case we will require such third parties to agree to treat it in accordance with
- required by applicable laws, courts orders, or government regulations (for example
to prevent or detect crime).
- you give us permission to do so.
Information provided by you to us via the Site or email, including your personal
data, will not be transmitted via secure transmission method, unless otherwise stated
on the Site (for example, any files uploaded in the FTP area of the Site will be
transferred by an encrypted and secure transmission method). Even where information
is transmitted via the Internet in encrypted form there can be no absolute guarantee
that any information carried over the Internet is secure. Information and data transmitted
may be intercepted by third parties, lost, redirected, corrupted or changed.
Once we have collected your personal data, we will employ reasonable security measures
in the storage of your personal data to guard against any unauthorised access to
or disclosure of your personal data in accordance with legislation such as the Data
Protection Act 1998. Wherever possible we will use adequate security software and
secure login procedures.
Links to Other Websites
This site contains links and references to other websites. Please be aware that
over the information practices and activities of third party websites such as cookies,
and the collection or solicitation of personal data.
Updating Personal Data
If the personal data we hold about you is inaccurate in any way, you may have it
completed, rectified, amended and/or deleted.
You should contact us to update, or request access to your personal data via:
We reserve the right to refuse to provide you with a copy of your personal data,
subject to the Data Protection Act 1988 and will give you reasons for the refusal.
Under the Data Protection Act 1998, we must provide you with a readable copy of
all personal data which we hold about you, within 40 days of receiving your written
request for such copies (“a subject access request”). The Data Protection Act 1998
allows us to charge a fee of up to £10 for this. Evidence of your identity (for
example, your current passport, driver’s licence or current bills) will be required
before any personal data held by us will be disclosed to you.
you are always aware of the information we collect, how we use it, and in what circumstances,
and have effect from when we post the policy as amended on the Site. As any changes
will be binding on you from when you first access the Site with the amended Privacy
Policy, you should check the policy from time to time to make sure you are aware
give your express consent for us to do otherwise.
of England and Wales and the parties hereby submit to the exclusive jurisdiction
of the English Courts.